|
Date |
Wk* |
Milestone |
Detail |
Information |
Presentations |
Regions |
Registrations |
Conference Staff |
Audio Video |
|
18-May |
4 |
|
|
Send SLDEV "Follow Up" email |
Rehearse Presentations |
Complete Building |
Continue Confirmed Registrations and Group Invitations |
Begin Scheduling Hosts and Transcribers |
Select Audio Video Providers (Cont.)
Test Audio Video Recording
Test Audio Video Streaming |
|
25-May |
5 |
Pre-Event Midpoint Walkthrough and Approval ("Dry Rehearsal") |
|
Confirm Information On Track |
Confirm Presentations On Track |
Confirm Regions On Track |
Confirm Registrations On Track |
Confirm Conference Staff On Track |
Confirm Audio Video On Track
|
|
1-Jun |
6 |
Early
Registration Closes
Late Registration Opens |
|
|
Pre-record Presentations |
|
Close Early Registrations
Open Late Registration |
|
Pre-record Presentations
Complete All Tests |
|
8-Jun |
7 |
Pre-Event Final Walkthrough and Approval
Late Registration Closes
Last Day for Cancellations/Transfers |
|
Post Final Schedule Updates |
Confirm Speakers Prepared and Set
Confirm Pre-recorded Presentations Prepared and Set |
Confirm Final Builds and Signage Completed and Placed
Confirm Final
Teleport Points Set
Confirm Final Permissions Set
Confirm Final Media Settings In Place |
Confirm Final Group Invitations Sent and Set
Close Registration 12midnight SLT 12-Jun
Send Signed Confidentiality Agreements to Linden Lab |
Confirm Final Event Staff Oriented, Scheduled, and Set |
Confirm Streams and Broadcast Points Set |
|
15-Jun |
8 |
Regions Open for Participants Icebreakers
Conference Starts
2 Days:
Tue 16-Jun
Thu 18-Jun
Conference Ends |
Begin Speaker Presentations
Begin During-Event Publicity |
Post Live Conference Updates As Needed |
Give Presentations and Q&A |
|
Monitor and Record Attendance Statistics |
Second Payment to
Conference Manager
Conference Manager on Event Oversight Duty
Event Staff Assistant on Staff Oversight Duty
Hosts and Transcribers On Duty |
Stream and Record Presentations and Q&A |
|
22-Jun |
9 |
Conference Manager Provides Best Practices Documentation to Linden Lab
Contact |
Conference Region Remains Open To Participants
Begin Post-Event Publicity |
Post Conference Highlights and Attendance
Post Pictures of Conference Suitable for Publicity |
Post Recorded Presentations Appropriately |
|
|
Document Best Conference Practices |
|
|
29-Jun |
10 |
Conference Manager Returns Registration Accounts to Linden Lab Contact |
|
|
|
|
|
Final Payment to
Conference Manager |
|
|
6-Jul |
11 |
|
|
|
|
|
|
|
|
|
13-Jul |
12 |
|
20-Jul |
13 |
|
27-Jul |
14 |
Conference Region Closes To Participants |
|
|
|
|
|
|
|
|
27-Apr |
1 |
Final Plan Accepted |
Approve Final Plan and Budget
Begin Pre-Event Preparation
Begin Audio Video Confirmation |
Set Up Web Information Presence
Send SLDEV "Agenda Overview" email |
|
Provide Regions
Set Up Regions
Terraform Regions
Set Up Sim Management Group |
Provide Registration Account
Set Up Registration Account
Set Up NDA Form Set Up Participant Attendance Group
Set Up Registration Form |
Select and Orient Key Assistants:
Building,
Registration,
Signage,
Event Staff |
Begin Reviewing Audio Video Providers |
|
4-May |
2 |
Regions Open For Builders |
Begin Pre-Event Publicity
Begin Event Staff Confirmation |
Begin Web Information Presence
Populate Web Presence With Initial Content |
Begin Preparing Presentations |
Begin Building:
Presentation Areas
Breakout Areas
Signage |
Set Up Confirmed Registration Tracking List
Receive Solution Provider Directory Checklist |
First Payment to
Conference Manager
Begin
Selecting and Orienting Event Staff:
Hosts
Transcribers
|
Select Audio Video Providers |
|
11-May |
3 |
Registration Opens For Participants |
Begin Registration |
Send SLDEV "Registration Open" email
Open Web Information Presence to Public
Send SLDEV "Follow Up" email |
|
|
Begin Collecting Registration and NDA Forms
Maintain Confirmed Registration List and Group Invitations |
Begin Orienting Hosts and Transcribers |
Select Audio Video Providers (Cont.) |